What is ergonomics in office workstations?

What is ergonomics in office workstations? In today’s fast-paced and technology-driven work environment, spending long hours at the office has become a norm for many professionals. As a result, the importance of creating ergonomic office workstations has gained significant recognition. An ergonomic workspace not only enhances comfort but also boosts productivity and reduces the risk of musculoskeletal disorders. In this blog, we’ll explore the essential elements that contribute to the design of an ergonomic office workstation.

Why is Ergonomics Important for Office Workstations?

Ergonomics plays a crucial role in office workstations by directly impacting the well-being, ease, and efficiency of individuals who spend extended periods at their desks. It involves arranging and designing items to improve overall effectiveness, safety, and health. In the context of office workstations, ergonomics is essential for averting musculoskeletal issues like back pain and repetitive strain injuries, providing furniture that supports a natural body posture. How do you ergonomically set up a workstation to achieve these benefits?

These ergonomic arrangements enhance comfort, promoting sustained concentration and heightened productivity throughout the workday. Moreover, they promote better posture, reducing the risk of posture-related problems and contributing to long-term spinal health. Well-placed monitors and ergonomic accessories alleviate eye strain and tiredness, ensuring a pleasant visual experience.

The adaptability of ergonomic furniture caters to various body types, enabling individuals to personalise their workspaces for maximum comfort. Additionally, adherence to ergonomic design principles aids in preventing workplace injuries and meeting safety guidelines, creating a secure work environment. Companies that prioritise ergonomic workstations not only attract and retain talented individuals but also invest in the overall well-being, contentment, and effectiveness of their workforce, fostering a positive workplace and ensuring long-term business success.


Choosing the Right Chair

Selecting an ergonomic chair with adjustable features, lumbar support, and proper seat height is crucial for promoting well-being and productivity. Such a chair encourages good posture, helps prevent health issues like back pain, and accommodates different body types, ensuring comfort and inclusivity. Its adaptability to various tasks and its contribution to improved circulation make it an investment in creating a healthier, more productive, and comfortable work environment.

According to Dr. Alan Hedge, a professor of ergonomics at Cornell University, “Ergonomic chairs that offer adjustable seat height, lumbar support, and armrests can help prevent musculoskeletal disorders and discomfort, which can lead to increased productivity and job satisfaction.


Setting Up the Desk

For optimal ergonomics, it’s important to address desk height, monitor placement, and keyboard positioning. Aim for a neutral typing position, with wrists either parallel to the floor or angled slightly downward. While standard desks (28-30 inches high) are suitable for individuals around 5-foot-10 or taller, they may not be ideal for shorter individuals.

Solutions to address this issue include lowering the keyboard with a tray or raising the chair to achieve proper wrist alignment. Additionally, ensuring that feet can rest flat on the floor or using a footrest for support can further improve ergonomics. However, achieving perfect ergonomics can be challenging, as different tasks such as typing and reading may require different desk heights.

One ideal solution is to use an adjustable height standing desk, which allows for seamless transitions between sitting and standing, creating a comfortable ergonomic setup. To enhance your workspace, consider asking, “How can I make my office desk more ergonomic?”


Using the Right Keyboard and Mouse

Ergonomic keyboards and mice are crucial for comfort during prolonged computer use. The Kinesis Freestyle Edge RGB is a highly adjustable option that allows users to split it for a relaxed shoulder posture. Alternatives like the Microsoft Sculpt Ergonomic Keyboard or tenkeyless options, like the Varmilo VA87M, provide choices. Keyboards without a number pad keep the mouse closer, reducing arm strain. Ergonomic keyboards typically have a low profile or tilt forward for wrist comfort. Avoid using feet that pop up near the computer’s edge to prevent wrist discomfort. Choosing the right ergonomic setup is essential for a comfortable computing experience.


Proper Monitor Placement

To reduce eye strain and neck discomfort, position your computer monitor so that the top is at or slightly below eye level. Keep a comfortable distance—about an arm’s length away—and tilt the monitor upward (10-20 degrees). Ensure its directly in front of you to avoid frequent head turning. Consider ambient lighting to prevent glare and take regular breaks to rest your eyes. Following these guidelines promotes a more comfortable and ergonomic viewing experience.


Monitor Stands and Risers

A high-quality monitor riser is a key solution for avoiding aches, pains, stress, and more. By elevating your monitor to eye level, it ensures optimal ergonomic positioning, preventing neck strain and bad posture associated with standard monitor stands. The default monitor stand often sets the screen too low, causing users to hunch and experience discomfort.

Using a monitor riser not only promotes physical well-being but also contributes to a stress-free work environment by creating an organised space. Additionally, it aligns with the principles of Cognitive Ergonomics, acknowledging the impact of surroundings on mental well-being. Choosing the right monitor riser involves considering factors like adjustability, weight capacity, and durability, ensuring a comfortable and efficient workspace.


Importance of Proper Lighting

Proper lighting is crucial in the office, as it significantly impacts on both productivity and comfort. The right lighting can alleviate issues such as eye strain, headaches, and fatigue, while simultaneously boosting mood and overall well-being. Improved focus and concentration further contribute to heightened efficiency. To create an optimal office lighting environment, it is essential to capitalise on natural light by positioning workstations near windows.

Balancing natural and artificial lighting ensures consistent illumination, with adjustable blinds or curtains controlling the influx of natural light. Carefully selected light fixtures, such as energy-efficient LED lights, can provide even glare-free illumination resembling daylight. Task lighting at individual workstations allows employees to tailor light levels to their needs, reducing eye strain and enhancing focus.

Lastly, implementing lighting controls, such as dimmer switches or occupancy sensors, not only adapts light levels to the time of day and occupancy but also fosters energy efficiency and a more comfortable work environment.


Organization and Reducing Clutter

To enhance productivity and alleviate stress, organise your workspace by decluttering regularly, utilising storage solutions, and adopting a minimalist approach. Embrace digital organisation, create designated zones, and implement a one-in, one-out rule. Develop a daily cleaning routine, optimise furniture layout, and prioritise essential items. These strategies create an efficient and stress-free work environment, fostering increased focus and overall well-being.


Ergonomic Accessories

Ergonomic accessories are vital for promoting comfort and preventing musculoskeletal issues in office workstations. This includes adjustable footrests that support proper posture, wrist rests to maintain a neutral wrist position, and document holders that reduce neck strain by positioning papers at eye level. Ergonomic chairs with adjustable features, monitor stands for neck comfort, and keyboard/mouse accessories for hand positioning are essential. Anti-fatigue mats support standing desk users, while blue light blocking filters reduce eye strain from screens. Considering individual preferences and health conditions when selecting these accessories enhances overall comfort, contributing to a more health-conscious and productive workspace.


Standing Desks

Standing desks, including the option of a footstool, offer numerous benefits for ergonomic workstations, positively impacting both physical health and overall well-being. They promote increased energy levels, better posture, and reduced back pain by encouraging users to engage muscles and maintain an upright position. The customizable height of standing desks, along with the added support of a footstool, enhances ergonomics, and the versatility between sitting and standing positions contributes to improved productivity.

Additionally, standing desks support cardiovascular health, weight management, and a more positive mood, providing a comprehensive solution to the challenges associated with prolonged sitting in the workplace.



This blog highlights the crucial elements for creating ergonomic office workstations to enhance comfort, productivity, and overall well-being. It emphasises the importance of ergonomics in preventing musculoskeletal issues and fostering a positive work environment. Key recommendations include choosing the right ergonomic chair, setting up the desk for optimal ergonomics, using ergonomic keyboards and mice, placing monitors at eye level, incorporating monitor stands and risers, ensuring proper lighting, organising the workspace to reduce clutter, and investing in ergonomic accessories.

The blog underscores the benefits of standing desks in promoting physical health, better posture, and overall workplace satisfaction. Overall, adopting ergonomic principles contributes to a more health-conscious and productive workspace.


When it comes to choosing the right desk for you, you might be asking Is a height adjustable (sit/stand) desk/workstation:

Better for your health?
Worth the extra money?

In the contemporary workspace, standing desks have emerged as a solution to the health concerns of prolonged sitting. This article explores the impacts of standing desks on your body, aiming to guide your decision about your workspace setup.

The Stand-Up Revolution

The growing stand-up revolution is centred around standing desks. These offer an alternative to traditional office setups, aiming to improve health and productivity. From adjustable-height tables to advanced treadmill desks, various options are available to suit individual needs.

Choosing the Right Standing Desk

When choosing a standing desk, consider monitor placement, desk height, chair compatibility, and workspace ergonomics. Additional features like cable management and build quality can also be important. An anti-fatigue mat can provide support during standing periods.

Creating a Balanced Work Environment

A balanced work environment is vital for health and comfort. Incorporate regular breaks from screen time, use comfortable shoes for standing, and adjust your workspace for proper posture. Simple physical activities like short walks or stretches can break up the monotony of sitting or standing.

Additional Recommendations

Alongside using a standing desk, incorporate regular activity into your day, maintain good posture, and use supportive accessories like compression socks if necessary. Regular stretching exercises can help maintain flexibility and improve circulation.

Health Benefits and Risks

Posture and Pain Relief

Standing desks can potentially improve posture and provide back pain relief by engaging the core and back muscles. However, it’s crucial to alternate between sitting and standing, incorporating regular breaks and movement to prevent discomfort and strain.

Productivity and Mental Health

Standing desks can also boost productivity and positively impact mental health. Standing promotes blood flow to the brain, potentially enhancing focus and concentration. However, a standing desk alone does not guarantee improved cognitive function. Healthy work habits, regular breaks, and a supportive work environment are also essential.

Physical Activity and Weight Management

Standing desks encourage movement throughout the day, aiding weight management by increasing calorie burn. Combining standing with other simple exercises or short walks can further enhance the benefits. However, standing desks do not replace the need for regular exercise.


Is a balance between sitting and standing necessary?

A: Yes, maintaining a balance between sitting and standing is crucial for health and comfort.

Can standing desks help with back pain?

A: Yes, standing desks might alleviate back pain for some people. However, for persistent or severe pain, consult a healthcare professional.

What’s an effective way to balance sitting and standing?

A: The 20-8-2 rule is a good guideline. It suggests that for every 20 minutes of sitting, you should stand for 8 minutes and move or stretch for 2 minutes.

What are the effects of standing for extended periods?

A: Standing for long periods can lead to discomfort, fatigue, and poor lower body circulation. Regular breaks and movement throughout the day can help mitigate these effects.

How often should you alternate between sitting/standing with a height adjustable (sit/stand) desk/workstation?

A: The 20-8-2 rule is a good guideline. It suggests that for every 20 minutes of sitting, you should stand for 8 minutes and move or stretch for 2 minutes.

How Do I Choose The Right Desk/Workstation?
  • Considerations such as size, shape, and customization options should guide your decision. Make sure the desk can accommodate your equipment and that height adjustments are manageable for you. Create a comfortable, healthy workspace that fits your space and needs.
  • When choosing a standing desk, consider monitor placement, desk height, chair compatibility, and workspace ergonomics. Additional features like cable management and build quality can also be important. An anti-fatigue mat can provide support during standing periods.


Electric V’s Manual Height Adjustable Desks/Workstations

  • Electric standing desks offer push-button convenience, programmable presets, and higher weight capacities but come at a higher cost and may have a higher risk of motor malfunction, requiring a power source.
  • Manual standing desks are more affordable and durable, suitable for spaces with power issues or mobility, but demand more effort for height adjustments and have slower adjustments with lower weight capacities.
  • The choice between the two depends on your workspace, switching frequency, and budget, with both options promoting ergonomic benefits.

Dual Motor V’s Single Motor Electric Height Adjustable Desks/Workstations

  • There are many height adjustable (sit/stand) desks/workstations on the market which can make it a daunting task selecting and procuring quality desks/workstations.
  • Single motor desks/workstations are a budget option which use only one motor to power both or all legs. They will generally hold a lot less weight than a dual motor desk/workstation and are more prone to malfunctions due to more moving parts as they have rods that drive the legs up and down from the one motor. This also puts a lot more strain on one motor, which can cause the motor to burn out.
  • Some things to consider when sourcing desks/workstations are, how long has the company been in business and what is the warranty time and conditions. This will give you peace of mind that the supplier will be there for you should you have any product issues.


FAQs Electric v Manual desks


What distinguishes electric from manual desks?

A: Electric desks use motorized height adjustments; manual ones use hand cranks or levers. Electric desks cost more but offer push-button convenience.

Are there durability differences?

A: Both can be durable. Electric desks may be more prone to failure due to more moving parts, but high-quality ones are built to last.

Which offers more convenience?

A: Electric desks offer more convenience due to motor-driven height adjustment.

How do height adjustment mechanisms differ?

A: Electric desks use motors, often with programmable presets. Manual desks use simpler, less convenient mechanisms.

Does assembly vary?

A: Electric desks might require more assembly time due to motorized components. Follow the manufacturer’s instructions for safe setup.

At Topaz Furniture we offer a range of quality height adjustable desks/workstations with a 10 year warranty and have been in business of over 30 years. You know you can trust us. 😊

Check out our range here!

If you’re like most business owners, you’re always looking for ways to maximize your space. That’s why a corner workstation office desk is such a great option! With this type of desk, you can make the most of every square inch of your office.

In this blog post, we’ll talk about the benefits of corner workstation desks and how to choose the right one for your business. We’ll also give you some tips on setting it up so that you can get the most out of it!

What are the benefits of using corner workstation desks?

There are many benefits to using corner workstation desks in the workplace. By maximizing the use of space, these desks can help to improve productivity and create a more organized and efficient office layout. Additionally, corner workstations often provide more storage space than traditional desks, which can be helpful for storing office supplies or personal belongings. Finally, these desks can also help to create a more professional appearance in the office.

If you are looking for a way to improve your office space, consider investing in a corner workstation desk. With so many benefits, it is easy to see why these desks are becoming increasingly popular in today’s workplace.

How do you choose the right corner workstation office desk?

When it comes to choosing the right corner workstation office desk, there are a few things that you need to take into account. The most important factor is the amount of space that you have available. You want to make sure that the desk will fit snugly in the corner and that you will have enough room to work on it without feeling cramped.

Another thing to consider is what type of work you will be doing at the desk. If you need a lot of storage space, then opting for a desk with built-in shelves or cabinets would be a good idea. On the other hand, if you need a lot of surface area to work on, then choosing a desk with a large work surface would be your best bet.

Finally, you need to consider your budget when selecting a corner workstation office desk. These types of desks can vary widely in price, so it is important to find one that fits into your financial plan. With a bit of shopping around, you should be able to find the perfect corner workstation office desk for your needs and wants.

Tips for setting up and using your corner workstation office desk effectively in the office?

When you are setting up your corner workstation office desk, there are a few things to keep in mind in order to make the most of the space. First, make sure that you have a comfortable chair that will allow you to work for extended periods of time. You may also want to consider adding an ergonomic keyboard and mouse to help reduce strain on your body.

Once everything is set up, it’s important to use the space wisely. Here are a few tips for getting the most out of your corner workstation office desk:

  1. Use the vertical space to store files and folders that you need easy access to. This will help keep your desk clear and organized.
  2. Install a shelving unit or desk hutch to provide extra storage for supplies and equipment.
  3. Position your monitor so that it is directly in front of you, and make sure the keyboard and mouse are within easy reach. This will help reduce strain on your body.
  4. Use the extra space on either side of your desk to store books, plants, or other decorations. This will help personalize your workspace and make it feel more like home.

By following these tips, you can make the most of your corner workstation office desk and create a space that is both comfortable and functional.

Flowserve open plan office with focus pods and corner desks


When it comes to creating a productive and efficient office space, there are many factors to consider. It’s important to choose the right office furniture for your employees. Corner workstation desks are a great option for maximizing space and promoting collaboration. Here are some benefits of using corner workstations in the office:

Corner workstation desks offer a number of advantages over traditional straight desks. They are great for small spaces because they make use of otherwise wasted corner space. They also promote collaboration by allowing coworkers to easily turn and talk to each other. Additionally, they can be used to create private workspace within an open office layout.

Choosing the best office workstation desk for your office depends on a few factors. First, consider the size of your space and the number of employees who will be using the desk. You also want to think about ergonomics and make sure the desk is the right height for your employees. Finally, consider the type of work your employees will be doing and choose a desk that has enough storage and surface area for their needs.

Once you have chosen the perfect corner workstation desk for your office, there are a few tips to keep in mind for setting it up and using it effectively. First, make sure there is enough clearance around the desk so employees can move freely. You also want to place it in a location that gets plenty of natural light. Finally, add some personal touches like plants or photos to make it feel like home.

Corner workstation desks are a great option for creating a productive and efficient office space. They offer many advantages over traditional desks and can be customized to fit the needs of any business. Keep these tips in mind when choosing and setting up your corner workstation desk, and you’ll be sure to create a space that promotes collaboration and productivity.

Do you have a corner workstation office desk in your office? What are some of your favorite things about it? Let us know on our socials! And if you don’t have one yet, what are you waiting for? Corner workstation desks are the perfect way to maximize your space and promote collaboration in the workplace.

When it comes to office workstations, there are many different types to choose from. Depending on your needs, you can find a desk that is adjustable, standing, or even laptop-based. No matter what type of work you do, there is an office workstation perfect for you. In this article, we will discuss the different types of office workstations and help you find the best desk for your needs.

Office workstations provide a variety of benefits for office workers, including improved comfort, productivity, and even health. When choosing an office workstation desk, there are several factors to consider, such as the type of work you do, your office space, your office layout and your budget.

1. The different types of office workstations

There are a few different types of office workstations to choose from. The most popular type is the adjustable height workstation, as it allows you to customize the height to fit your needs. This is perfect for people who want to be able to stand or sit while they work. It has also become more popular as a common practice around workplaces due to its physical and mental benefits to the employees. Allowing staff to work while standing at certain points during the day can be very beneficial to their physical health. Fixed positions are notoriously bad for posture and can lead to long term issues so having this adjustable height option is a great idea.

Another popular type of office workstation desk is the fixed height desk. This is a great option for people who want a more traditional office setup. Fixed height desks are also a good choice for people who do not want to have to worry about adjusting the height of their desk. It also comes with far less costs than a height adjustable workstation which is a huge plus for smaller businesses. These desks also tend to take up less space so if you are working in a smaller area and are trying to be efficient with your layout, a fixed height might be the way to go. Especially as businesses start growing and get to their capacity limits within an office, having adjustable workstations just might not be possible or comfortable.

2. How to choose the right office workstation for your needs

The type of office workstation desk you choose should be based on the type of work you do. If you work at a computer all day, you may want to consider an adjustable desk that can be raised or lowered to suit your needs. If you frequently stand up to work, a standing desk may be a better option. And if you only use a computer for short periods of time, a laptop stand may be the best choice.

Your office space and choosing the right office furniture alongside it is also a factor to consider when choosing an office workstation desk. If you have a small office, you may want to choose a desk that doesn’t take up too much space. If you have a large office, you may want to choose a desk with more storage space. We covered this briefly a little bit earlier but generally speaking a height adjustable desk will take up more space. Therefor if you are limited with space it may be worth looking into fixed height desks instead.

Your budget is also an important consideration when choosing an office workstation desk. If you have a limited budget, you may want to choose a less expensive option, such as a fixed height. If you have a larger budget, you may want to invest in a more expensive office workstation, such as an adjustable height desk.

Another consideration that should be made as well is looking at the need of your staff and employees and what they would actually prefer. Do they value a modern take on the workstation or do they think its too cumbersome and would be more efficient with a traditional style workstation. So ensuring that you get opinions from your staff members before making these decisions will really help with the results you get from them.

3. What are the pros and cons


There are a number of benefits to having an office workstation desk. The first is that it can improve your productivity. Having a designated space for you to work in can help you focus on your tasks and minimize distractions. It can also help you stay organized and increase your efficiency.

Office workstations desks can also improve your physical health. If you have an adjustable desk, you can alternate between sitting and standing throughout the day. This can help reduce the risk of back pain, neck pain, and other health problems that are associated with sitting for long periods of time.

Another benefit of office workstations is that they can create a more professional appearance in your office. If you have clients or customers who visit your office, a workstation can give your office a more polished and professional look.


There are a few downsides to having an office workstation desk. The first is that they can be expensive. If you want a high-quality workstation, you may have to pay a bit more than you would for a regular office desk.

Another downside of office workstations is that they can take up more space than a regular desk. If you have a small office, you may not have enough room for a workstation.

Finally, office workstations can be a bit more difficult to assemble than a regular office desk. If you’re not handy, you may want to hire someone to help you put your workstation together.

4. Office workstation accessories to improve productivity

When it comes to office workstations, there are a variety of different accessories that can be used to improve productivity. One of the most popular is a monitor arm. A monitor arm allows you to move your monitor around so that it’s in the best position for you to see it. This can help reduce eye fatigue and improve your productivity.

Another popular office workstation accessory is a keyboard tray. A keyboard tray allows you to keep your keyboard and mouse in a comfortable position so that you’re not straining your wrists while you’re working. This can help reduce the risk of carpal tunnel syndrome and other injuries.

Finally, office workstations often come with storage options, such as shelves and drawers. This can help you keep your office organized and decluttered, which can in turn improve your productivity.

office workstation accessories are a great way to improve your productivity. If you’re looking for ways to increase your efficiency at work, consider investing in some of these accessories. They can make a big difference in the amount of work you get done each day.

Office workstation desks are a great way to improve your workplace’s efficiency and productivity. Even if you don’t have the budget for an expensive office workstation desk, there are plenty of other office desk options for you. Ensure that you account for all the needs of your business and employees so that you make the best decision possible.