What is ergonomics in office workstations? In today’s fast-paced and technology-driven work environment, spending long hours at the office has become a norm for many professionals. As a result, the importance of creating ergonomic office workstations has gained significant recognition. An ergonomic workspace not only enhances comfort but also boosts productivity and reduces the risk of musculoskeletal disorders. In this blog, we’ll explore the essential elements that contribute to the design of an ergonomic office workstation.
Why is Ergonomics Important for Office Workstations?
Ergonomics plays a crucial role in office workstations by directly impacting the well-being, ease, and efficiency of individuals who spend extended periods at their desks. It involves arranging and designing items to improve overall effectiveness, safety, and health. In the context of office workstations, ergonomics is essential for averting musculoskeletal issues like back pain and repetitive strain injuries, providing furniture that supports a natural body posture. How do you ergonomically set up a workstation to achieve these benefits?
These ergonomic arrangements enhance comfort, promoting sustained concentration and heightened productivity throughout the workday. Moreover, they promote better posture, reducing the risk of posture-related problems and contributing to long-term spinal health. Well-placed monitors and ergonomic accessories alleviate eye strain and tiredness, ensuring a pleasant visual experience.
The adaptability of ergonomic furniture caters to various body types, enabling individuals to personalise their workspaces for maximum comfort. Additionally, adherence to ergonomic design principles aids in preventing workplace injuries and meeting safety guidelines, creating a secure work environment. Companies that prioritise ergonomic workstations not only attract and retain talented individuals but also invest in the overall well-being, contentment, and effectiveness of their workforce, fostering a positive workplace and ensuring long-term business success.
Choosing the Right Chair
Selecting an ergonomic chair with adjustable features, lumbar support, and proper seat height is crucial for promoting well-being and productivity. Such a chair encourages good posture, helps prevent health issues like back pain, and accommodates different body types, ensuring comfort and inclusivity. Its adaptability to various tasks and its contribution to improved circulation make it an investment in creating a healthier, more productive, and comfortable work environment.
According to Dr. Alan Hedge, a professor of ergonomics at Cornell University, “Ergonomic chairs that offer adjustable seat height, lumbar support, and armrests can help prevent musculoskeletal disorders and discomfort, which can lead to increased productivity and job satisfaction.
Setting Up the Desk
For optimal ergonomics, it’s important to address desk height, monitor placement, and keyboard positioning. Aim for a neutral typing position, with wrists either parallel to the floor or angled slightly downward. While standard desks (28-30 inches high) are suitable for individuals around 5-foot-10 or taller, they may not be ideal for shorter individuals.
Solutions to address this issue include lowering the keyboard with a tray or raising the chair to achieve proper wrist alignment. Additionally, ensuring that feet can rest flat on the floor or using a footrest for support can further improve ergonomics. However, achieving perfect ergonomics can be challenging, as different tasks such as typing and reading may require different desk heights.
One ideal solution is to use an adjustable height standing desk, which allows for seamless transitions between sitting and standing, creating a comfortable ergonomic setup. To enhance your workspace, consider asking, “How can I make my office desk more ergonomic?”
Using the Right Keyboard and Mouse
Ergonomic keyboards and mice are crucial for comfort during prolonged computer use. The Kinesis Freestyle Edge RGB is a highly adjustable option that allows users to split it for a relaxed shoulder posture. Alternatives like the Microsoft Sculpt Ergonomic Keyboard or tenkeyless options, like the Varmilo VA87M, provide choices. Keyboards without a number pad keep the mouse closer, reducing arm strain. Ergonomic keyboards typically have a low profile or tilt forward for wrist comfort. Avoid using feet that pop up near the computer’s edge to prevent wrist discomfort. Choosing the right ergonomic setup is essential for a comfortable computing experience.
Proper Monitor Placement
To reduce eye strain and neck discomfort, position your computer monitor so that the top is at or slightly below eye level. Keep a comfortable distance—about an arm’s length away—and tilt the monitor upward (10-20 degrees). Ensure its directly in front of you to avoid frequent head turning. Consider ambient lighting to prevent glare and take regular breaks to rest your eyes. Following these guidelines promotes a more comfortable and ergonomic viewing experience.
Monitor Stands and Risers
A high-quality monitor riser is a key solution for avoiding aches, pains, stress, and more. By elevating your monitor to eye level, it ensures optimal ergonomic positioning, preventing neck strain and bad posture associated with standard monitor stands. The default monitor stand often sets the screen too low, causing users to hunch and experience discomfort.
Using a monitor riser not only promotes physical well-being but also contributes to a stress-free work environment by creating an organised space. Additionally, it aligns with the principles of Cognitive Ergonomics, acknowledging the impact of surroundings on mental well-being. Choosing the right monitor riser involves considering factors like adjustability, weight capacity, and durability, ensuring a comfortable and efficient workspace.
Importance of Proper Lighting
Proper lighting is crucial in the office, as it significantly impacts on both productivity and comfort. The right lighting can alleviate issues such as eye strain, headaches, and fatigue, while simultaneously boosting mood and overall well-being. Improved focus and concentration further contribute to heightened efficiency. To create an optimal office lighting environment, it is essential to capitalise on natural light by positioning workstations near windows.
Balancing natural and artificial lighting ensures consistent illumination, with adjustable blinds or curtains controlling the influx of natural light. Carefully selected light fixtures, such as energy-efficient LED lights, can provide even glare-free illumination resembling daylight. Task lighting at individual workstations allows employees to tailor light levels to their needs, reducing eye strain and enhancing focus.
Lastly, implementing lighting controls, such as dimmer switches or occupancy sensors, not only adapts light levels to the time of day and occupancy but also fosters energy efficiency and a more comfortable work environment.
Organization and Reducing Clutter
To enhance productivity and alleviate stress, organise your workspace by decluttering regularly, utilising storage solutions, and adopting a minimalist approach. Embrace digital organisation, create designated zones, and implement a one-in, one-out rule. Develop a daily cleaning routine, optimise furniture layout, and prioritise essential items. These strategies create an efficient and stress-free work environment, fostering increased focus and overall well-being.
Ergonomic Accessories
Ergonomic accessories are vital for promoting comfort and preventing musculoskeletal issues in office workstations. This includes adjustable footrests that support proper posture, wrist rests to maintain a neutral wrist position, and document holders that reduce neck strain by positioning papers at eye level. Ergonomic chairs with adjustable features, monitor stands for neck comfort, and keyboard/mouse accessories for hand positioning are essential. Anti-fatigue mats support standing desk users, while blue light blocking filters reduce eye strain from screens. Considering individual preferences and health conditions when selecting these accessories enhances overall comfort, contributing to a more health-conscious and productive workspace.
Standing Desks
Standing desks, including the option of a footstool, offer numerous benefits for ergonomic workstations, positively impacting both physical health and overall well-being. They promote increased energy levels, better posture, and reduced back pain by encouraging users to engage muscles and maintain an upright position. The customizable height of standing desks, along with the added support of a footstool, enhances ergonomics, and the versatility between sitting and standing positions contributes to improved productivity.
Additionally, standing desks support cardiovascular health, weight management, and a more positive mood, providing a comprehensive solution to the challenges associated with prolonged sitting in the workplace.
Conclusion:
This blog highlights the crucial elements for creating ergonomic office workstations to enhance comfort, productivity, and overall well-being. It emphasises the importance of ergonomics in preventing musculoskeletal issues and fostering a positive work environment. Key recommendations include choosing the right ergonomic chair, setting up the desk for optimal ergonomics, using ergonomic keyboards and mice, placing monitors at eye level, incorporating monitor stands and risers, ensuring proper lighting, organising the workspace to reduce clutter, and investing in ergonomic accessories.
The blog underscores the benefits of standing desks in promoting physical health, better posture, and overall workplace satisfaction. Overall, adopting ergonomic principles contributes to a more health-conscious and productive workspace.
Executive office desks are often designed to exude power and luxury. From intricate carvings to gleaming wood finishes, here are five of the most luxurious executive office desk designs on the market today.
What is an executive office desk?
An executive desk is designed for use by senior executives in a business or company. These office desks are usually larger and more ornate than other types of desks, and they often have special features that allow executive to work more efficiently.
Some common features of executive desks include built-in storage, filing cabinets, and plenty of surface space for working. While executive desks vary in their designs, they all share a common goal: to provide executives with the tools they need to be successful.
Executive office desk considerations
Size: One of the most important factors to consider when choosing an executive office desk is size. Executive desks can range from small and compact to large and expansive.
Shape: Another important factor to consider is the shape. Executive desks come in a variety of shapes, including rectangular, L-shaped, and U-shaped.
Material: When choosing a desk, material is another important factor to consider. Executive desks are typically made from a high-quality wood, metal, or glass to give a luxurious feel.
Style: The style of the desk should complement the overall style of your office. Whether you have a traditional, contemporary, or modern office, be sure to choose a desk that matches.
Storage Capacity: Executive desks come with a variety of storage options, from underneath cabinets and drawers to shelves and cubbies.
Price: Executive desks can range in price from affordable to luxurious.
When it comes to executive office desks, there’s no shortage of luxury and opulence to be found. Here are our top five executive office desk designs on the market.
Desk 1
With its intricate carvings and luxurious finishes, this executive office desk by Topaz Furniture is the epitome of luxury. The large workspace provides plenty of room for paperwork and other tasks, while the built-in storage space ensures that everything is kept organized and tidy.
Desk 2
This desk is a piece that sets the tone of professionalism and style in any office. The new look privacy panel is at the forefront of its features, that sets it apart with a detailed panel end leg that ties it all together.
Desk 3
Has a backbone of its own, with its blunt strong straight forward lines and rap around panel makes this executive desk an elite and yet elegant piece. It’s the perfect way to make a statement to any executive office.
Desk 4
This magnificent desk is as unique as you are. Designed entirely as the complete ergonomic solution, with a robust and bold aesthetic, it features an integrated height adjustable system.
Desk 5
A new range of executive combinations with three different leg styles and possible buffet/return options. With two sizes available, this design allows the executive to easily face both directions and communicate with employees or clients.
If you’re looking for a desk that will make a statement in your executive office, these executive desks are definitely worth considering. It’s well-made, simple, yet stylish.
How to care for your executive office desk
Executive office desks are often quite expensive, so it’s important to take care of them in order to prolong their life. Here are a few tips on how to care for your desks:
Always use a soft cloth when cleaning the desk. Avoid using any harsh chemicals or solvents, as these could damage the finish on the desk.
Don’t put anything too heavy on the desk. This can cause the wood to warp or crack over time.
Be careful when moving the desk. Try not to drag it across the floor, as this can damage the finish or legs of the desk.
If you follow these tips, your executive office desk should last for many years.
Final thoughts
Executive office desks come in a variety of shapes and sizes, but they all have one common goal: to make the executive feel powerful and in control. Some desks have built-in storage for files and supplies, while others have luxurious features like marble or granite countertops.
No matter what your budget or style preferences are, there is an executive office desk out there that will be perfect for your office layout. So if you’re looking to add a touch of luxury to your office, be sure to check out the desks at Topaz Furniture today.
A well-designed reception desk can make a powerful first impression on visitors. It can create a sense of professionalism and sophistication, or it can convey a more casual, welcoming atmosphere. It’s important to choose a style that matches the tone of your business and the personality of your staff. But no matter what style you choose, there are some key features that every reception desk design should have.
How do you design a reception?
There are many considerations when designing a reception desk. The first is the size of the desk. It should be large enough to accommodate all of the necessary paperwork and supplies, but not so large that it takes up too much space and crams the reception area.
The design of the desk is also important. It should be professional and inviting, with a sleek, modern look. It’s also important to choose a colour that will match the décor of the reception area.
Finally, you’ll need to decide what type of reception desk to use. There are many different options, such as curved desks, L-shaped desks, and U-shaped desks. You’ll need to choose the one that best suits your needs and your budget.
Should the reception desk face the entrance?
Absolutely! One of the most important aspects of reception desk design is its orientation in relation to the entrance door. The reception desk should be positioned so that it faces visitors as they enter the reception area.
This allows for a more welcoming and inviting office layout, and makes it easier for staff to interact with guests and clients. It also helps to create a sense of privacy and confidentiality, as reception staff can control who has access to the reception area.
How do I decorate my receptionist desk?
Your reception desk is often the first thing that clients and customers see when they walk into your office, so it’s important to make a good impression. Here are a few tips on how to decorate your reception desk:
1. Keep it clean and clutter-free – First impressions are important, so you want to make sure your reception desk is clean and organized.
2. Add some personal touches – Adding a few personal touches to your desk can make it feel more welcoming. Try adding a vase of flowers or some plants to make it feel more lively.
3. Make use of branding – If you have company branding, make sure to incorporate it into your reception desk design. This could include using your company’s colours or logo in your desk decorations.
4. Choose functional and stylish furniture – Your reception desk should be both functional and stylish. Look for a desk that has enough storage space for all of your needs, and choose a style that fits with the overall look of your office.
By following these tips, you can create a reception desk that makes a great first impression.
What height should a reception desk be?
When it comes to reception desk height, there is no one standard that applies to all businesses. However, there are some general guidelines that you can follow to ensure that your reception desk is the right height for your needs.
Ideally, the height for a reception desk should be between 29 and 34 inches from the floor. This will ensure that people of all heights can easily use the desk, whether they are sitting or standing. Although, if your reception area isn’t very spacious, you may need to choose a smaller desk. In this case, you can still follow the guidelines by choosing a desk that is 28 inches in height. This will allow your receptionist to sit comfortably while still being able to reach the top of the desk.
Requirements for reception desk design
There are a few considerations to take into account when selecting or designing a reception desk to be used in a compliant setting. Some of these considerations include the height and width of the reception desk, as well as the depth of the countertop.
Following on from before, the Australian government requires that counters be no more than 36 inches high. This measurement includes the countertop itself, as well as any raised portions of the desk (such as a transaction window). The reception desk should also have a minimum width of 36 inches, so that wheelchair users can easily approach and use the desk. The depth of the reception desk countertop is also an important consideration. The ADA requires counters to have a minimum depth of 27 inches, so that wheelchair users can comfortably reach across the counter.
Finally, reception desks should be designed so that they can be easily accessed by people with disabilities. This means that reception desks should have features such as lowered countertops, and adjustable height transaction windows. Additionally, reception desks should be located in an easily accessible area, with clear signage indicating their location. By following these guidelines, you can ensure that your reception desk is ADA compliant.
What next?
The design of your reception desk can have a big impact on how customers and clients perceive your company. That’s why it’s important to choose a style and design that sends the right message about who you are and what you do. If you’re not sure where to start, our team of interior design experts can help you find the perfect reception desk for your business. We’ll work with you to find a style that fits your budget and matches the image you want to project. So don’t wait – contact us today to get started!
If you’re looking for a way to add an edge to your office décor, industrial office furniture may be the perfect solution. Industrial office furniture comes in many different styles and colours, so you’re sure to find something that will fit your needs and personality.
In this ultimate guide, we’ll take a look at everything you need to know about industrial office furniture. We’ll start by discussing the different styles that are available. Then, we’ll move on to colours and materials. Finally, we’ll provide some tips on how to choose the right industrial office furniture for your space.
So, whether you’re looking for a new office chair, desk, or shelving unit, this guide will help you find the perfect piece of industrial office furniture for your needs.
What is industrial office furniture?
Industrial furniture is specifically designed for use in industrial settings. This includes factories, warehouses, and other industrial buildings. Due to this, the furniture is typically made from heavy-duty materials, and is built to withstand the harsh conditions found in industrial environments.
Industrial office furniture is designed to be both functional and durable, and can often be found in a variety of different styles to suit the specific needs of the industrial setting. Common pieces of industrial office furniture include desks, chairs, shelves, and cabinets, which are an essential part of any industrial workplace to create a safe and productive environment.
Industrial office furniture styles
If you’re looking to give your office a more industrial feel, there are a few different styles of furniture that you can choose from.
The first is industrial-chic, which features simple, clean lines and typically uses metal or wood in its construction. This style is perfect for modern offices, and can create an open, airy feel in your workspace.
The second style is industrial-retro, which combines elements of both retro and industrial design. Pieces in this style often have vintage appeal, with distressed finishes and exposed hardware. These can be a great choice for older offices that want to retain some of their original character.
Finally, there’s industrial-modern, which blends contemporary design with industrial elements. This style is typically minimalist, with sleek lines and minimal ornamentation. If you’re looking for a modern workplace with a bit of an edge, industrial-modern furniture might be the right choice for you.
No matter what style you choose, it’s important to make sure that it fits in with the overall aesthetic of your space.
Colours & accents of industrial office furniture
Industrial office furniture is available in a variety of colours, typically black, white, and grey. This allows you to choose the perfect colour to match your existing décor or to create a new look for your office. Black furniture is perfect for creating a modern look, while white options can make a space feel more airy and open. If you want a classic look, grey furniture is the perfect choice. You can also find industrial office furniture in other accents, such as green, blue, and red. This allows you to add a pop of colour to your office or to create a unique look.
Different materials
Industrial office furniture is made from a variety of materials, each with its own unique benefits.
Metal office furniture is often made from steel, which is known for its durability and strength. This type of furniture is perfect for industrial settings as it can withstand the harsh conditions found in factories and warehouses. It’s also easy to clean and can resist rust and corrosion.
Wooden office furniture is another popular choice, as it is both strong and stylish. This type of furniture is perfect for offices that want a classic look, and can be found in a variety of different finishes to match your existing décor. Wood is also a natural insulator, which makes it a great choice for furnishing cold industrial environments.
Finally, office furniture can also be made from glass or plastic. Glass furniture is perfect for modern offices, as it has a sleek, minimalist look. Plastic industrial office furniture is ideal for offices that are looking for something affordable and durable. This type of furniture is resistant to scratches, dents, and stains, making it a great choice for busy workplaces.
Choosing the right furniture for your space
When it comes to industrial office furniture, there are a few things to consider in order to make sure you’re selecting the right pieces for your needs. Here are a few tips:
1. Think about the style of your space
Industrial office furniture can be quite versatile. Although, it’s important to make sure the pieces you select will coordinate well with the overall aesthetic of your office.
2. Consider the size and shape of the space you’re working with
Industrial furniture options tend to take up a lot of space, so make sure you have enough room to accommodate the pieces you want.
3. Choose materials that will be durable and withstand wear and tear
Industrial furniture is often used heavily, so it’s important to choose materials that will hold up over time.
4. Consider your budget
Office furniture can be expensive, but there are many options available depending on your budget.
Once you’ve considered these factors, it’s time to start designing! Speak to one of our workplace experts to help you find pieces that fit both your style and your budget.
Is an industrial feel right for your office?
Industrial office furniture can be a great way to add a touch of style to your workplace. But before you run out and purchase, it’s important to consider whether industrial furniture is the right fit for your office layout.
If you’re looking for something different than a traditional work setting, industrial furniture may be just what you need. But if you’re not careful, industrial furniture can also make your space feel cold and unwelcoming. So take some time to think about your style and needs. With a little bit of planning, you can find industrial office furniture that’s perfect for your space.
So you’ve come here because you are about to embark on the daunting task of designing the office layout for your business. I know how you’re feeling, it can be overwhelming figuring out what style of office would best suit your company.
Will it be the best option for your employees? Will it reflect your brand accurately? All these considerations need to be made and it can make this process more stressful than it needs to be.
Well, you have come to the right place; In this Ultimate 101 Guide I am going to break down for you all that you need to know. We will be fully covering designing your own personal office layouts so that your business can run at its full potential.
Well, the term ultimately focuses on the design and décor of the office. It looks at the entire arrangement of the furniture, equipment, supplies and accessories. As well as the interior design and placement of all the essentials required for the office to run efficiently.
This includes everything from the addition of a pot plant to entire walls being installed to create a private space. Think of the office layout as a simpler version of the floor plan. It is a way for businesses to work out how they can make their office best cater to their employees; helping them boost productivity as best as possible.
Here, let me provide you with some examples of the different types of office layouts. And you can see how each may cater to a different employee type.
An open-plan office is pretty much what it sounds like. It’s an office layout that prioritizes a collaborative workspace. All of the employees work on the same floor and in the same space rather than being divided.
A private or cellular office as it is sometimes referred to is a traditional office layout. It has been divided into smaller sections that are contained within interior walls.
These areas are completely separate from the rest of the office floor. And typically you would see these being used by managers and seniors as their own private office.
Sometimes these offices can be shared by multiple people. And there are some layouts where the entire office is made up of these contained smaller office spaces; An example of this would be businesses such as a law firm.
Pros:
Allows more focus and concentration
Is ideal for confidentrial discussions
You are less likely to catch an illness from sick employees
Cons:
Harder to collaborate and discuss ideas with colleagues
Can make some employees feel isolated and lonely
Is much more expensive to set up than open space layouts
Low partition is essentially the more modernized version of the cellular office space. It includes lower partition walls that sit at around half the height of cubicle walls. Employee interaction and collaboration can be taken advantage of here while also providing a sense of privacy.
This aims to have the best of both worlds and may also include built-in offices and rooms. This helps to achieve the tasks that require confidentiality or less noise.
Pros:
Allows for employee collaboration whilst still enabling an element of privacy
Easy to communicate with colleagues
Cons:
Can be noisy
Although there is some privacy, you still can’t have completely confidential discussions
A cubicle office layout is the one that you’re probably most familiar with. Old school and classic, these boxed in workspaces run up and down the office floor. These boxes or cubicles can house small teams or individuals. And ultimately helps to promote a more private working space for the employees.
It is the most cost and space-efficient way to house your staff. And it would typically have some built-in private offices or meeting rooms for the managers.
Pros:
Provides the employees with their own privacy and personal space
Similar to private layouts in that you are less likely to catch an illness from other people in the office
Noise distractions are less likely to happen as the cubicle blocks out the sound better than an open layout
Cons:
Lack of team collaboration due to the nature of the layout making communication between the rest of the office harder and less of an occurrence
The walls of the cubicle block the vision for the superiors to keep tabs on their employees so it’s harder to ensure work is being done
This layout is designed based on the groups or teams that the employees will be placed in. This means each space is built differently depending on the needs of that team.
The overall layout of the office will be catered to those separate teams; so this will often have a collaborative space instead of individual workstations for each employee.
These offices tend to get quite creative; generally eliminating the need for meeting rooms as each team has its own collaborative area.
Pros:
Cost savings as there is no need for a meeting room
Communication between employees is a lot more fluent and effective as there are not multiple layers of seniors that a decision has to go through to be approved
Problems can be solved quicker within this team environment
Cons:
Potentially could be personality conflicts that hold back the efficiency of the team
Team environments can make employees underperform and cause the rest of the group to make up the difference
Hybrid/Combination
Image Source
The hybrid office is a much newer style layout. It is a way to combine the best aspects of the previous listed layouts into one “hybrid” office.
They can differ depending on the needs of the business but ultimately allows the office to have a mixture. It combines open areas, team-focused sections, or private offices in whatever combination they choose.
Pros:
Allows multiple teams to all work in their ideal environment for the work they are doing
The open floor sections of the office allow for better communication and collaboration for employees
Private spaces help to drown out the noise and increase focus
Cons:
Can be hard to change the layout of this design once it’s completed due to the combination of built-in sections
Can take longer to organize the layout and final design since the entire office is not being built in the same way
Types Of Office Partitioning
Another important aspect to consider when designing your office layout is if you are going to be installing any partitions. Office partitioning is a way that you can customize your office space with semi-permanent walls rather than built-in walls.
Partitions provide a more cost-efficient way for a business to provide employees with working spaces. This provides insurance for future office changes since they are easy to disassemble and move. Your business can either make your own office partitions or buy brand new ones for your space. Down below, I’ll provide some examples of the different types of office partitions that you should consider for your layout.
#1 Glass Partitions
This option will either come in a full-sized or half-sized panel. And have become popular due to the modern style they provide as well as their simplicity. They are generally an aluminium frame with a glass interior; an option that will let light through the office space while also eliminating excess noise.
#2 Floor to Ceiling Partitions
These partitions are full-sized and are a good option for open space workplaces. Especially if you are looking to break up the office into different areas. They are generally made with metal and are easy to move around and reconfigure to the needs of the business.
#3 Cubicles
This partition is what the cubicle office layout is made up of; they are essentially 4 single wall partitions placed in a square. It has an opening placed on one of the walls for employees to enter. And their workstation is placed within the cube along with their monitor and other necessary equipment.
#4 Portable Office Dividers
Portable dividers have wheels attached to the bottom so they can be easily moved around the office. This provides a good solution for offices looking for a flexible and temporary partition solution. However they do not do a good job at noise reduction so they are less private than other options.
#5 Accordion Walls
Accordion walls are in the same ballpark as portable walls. However they give you the option to enclose an entire area and be provided with added privacy. They also have foldable panels that make them very easy to close or open certain sections of the office. Making them very helpful when you want to rearrange.
Now that you know what all the types of layouts are and what benefits they provide; it’s time to start thinking about what sort of layout will best suit your business. But before you go ahead and pick one, you need to first establish what your office goals are. What are you trying to achieve with your new layout? And we are all trying to achieve efficiency and effectiveness so you’re going to have to dig deeper than that.
Have a real good think about your staff, your brand and your clients. Then try and define what you think your business office goals are. A few examples could be increase staff efficiency, decrease noise disturbances or decrease walking time between office essentials. Establishing your own office goals will make the following process of actually designing the layout so much easier. It provides you with a roadmap to guide your choices and leaves less room for error.
Establishing Your Perfect Layout
Right, so now that you have defined your office goals. You are ready to enter the process I like to call “establishing your perfect layout”. This is where it gets fun and you’ll start to see your new layout come to life; and it’s really quite simple. Down below is a list of considerations you need to make about your business and office space. Using your office goals as your personal guide; you’ll be able to apply these considerations to the different office layout options. So look at the options we mentioned earlier and see which one is the best option for you.
Consider Your Budget
What are you willing to spend?
This may seem quite obvious but it’s essential that you begin this process with a clear budget in mind. This enables you to stick to it and be realistic about your buying options.
Have you allowed enough budget to make sure you are purchasing quality goods?
Purchasing good quality equipment for your layout is a must as it will help pay dividends down the line. Cutting costs on quality when first designing your office layout will only cause you more trouble in the future. No one likes it when things start to fall apart or fail.
Consider how much space you have available in your office. This will help you understand what kind of layout options would currently be practical for your business.
Doing this will also establish what you don’t have the available room for. So the question is, how are you going to create this space? Are there certain walls that can be removed to open up the area? or can the reception desk be moved to a less infringing area? All these factors need to be considered
Is there natural lighting coming in through windows
Is there an available area in the office for light to shine through? If not, you will need to consider where you can install lighting. Perhaps even reposition your layout to take advantage of natural light areas and save on power costs.
Have you considered the security and the confidentiality of your documents and information?
Office security is another important factor to think about when designing your layout. Ensuring that your confidential documents are in a safe area that’s away from the main workspace. This will help minimize confidentiality breaches.
Think About Functionality and Flexibility
Can your furniture and workstations serve multiple purposes to maximize space efficiency?
Ensuring you get versatile equipment can help pay dividends in the future. Because it will reduce the number of things you need to buy for your layout. For example, when you are considering desks and workstations; It would be beneficial to purchase one that also doubled as a storage unit. This way you are maximizing space and reducing the number of items that need to be ordered for the layout.
Are you purchasing high-quality equipment?
No one wants their brand new equipment failing or wearing down within the first year of setting it up. And then you need to go to the effort of hiring someone to come remove and replace the old goods; It’s an absolute headache. So do yourself a favour and allow a little bit extra in your budget. Get quality equipment that won’t need to be repaired or replaced in a shorter period.
Is the equipment versatile so it can be rearranged in the future?
If you plan on moving things around and rearranging the general layout of your office. It might be a good idea to consider the versatility of what you’re buying. Can you move it around with general ease? and if you don’t think you will rearrange, then maybe something more sturdy and solid is a better decision.
How functional is your layout?
Thinking about what teams are using what equipment and where it is placed is another obvious yet essential consideration. Making it as easy as possible for employees to do their job should be a priority.
An example of this is considering the walking distance between a printer and a sales member’s desk who uses it regularly. You would be running less efficiently if you placed that printer on the other side of the building from that sales employee.
Staff is one of the most important considerations to make when designing your layout. And ensuring that they are motivated to achieve their best is essential. Having an up-to-date and progressive feel to a workplace will create more value for employees. And naturally this will help to increase their overall workplace satisfaction. This will keep your staff happy and productive and your company running smoothly.
Is the furniture ergonomic?
Designing a workspace that has ergonomics at the forefront of the to-do list will provide a range of benefits to the business. Consider the actual furniture itself and how it’s designed. But also where it is placed in the business to ensure it’s comfortable and not clustered.
This will reduce the number of employees who become injured and need to take sick days. As well as complaints about general discomfort from the furniture. So its important to have furniture and workstations that meet the specific needs of your employees. This will make them feel valued and in turn provide value to your business.
Is the office overall safe and free from danger and risks that could cause accidents at work?
Aside from injuries stemming from the ergonomics of your workplace, it is also important to consider other risks and hazards around your workplace. This could include the placement of power cords and other tripping hazards. Or even ensuring the proper equipment is present to handle and move supplies.
Does The Furniture Reflect Your Brand?
Is your brand represented accurately?
This is an important factor because when clients or employees come into your workspace you want them to feel like your company is exactly as it is portrayed to the public. Otherwise, you can feel fake and ingenuine when you try to say your business is something that it’s not.
If you run a progressive technology company but you have cheap old computers and devices running the show; then your not practicing what you preach. Ensuring that this office shows off your positive culture and what your brand represents is just as essential as the efficiency levels it runs at.
Finding a Supplier
At this point, you should have a pretty clear-cut idea of what your ideal office layout should be. So now it’s time to put all the plans into action. Based on your needs you might just need a supplier who can deliver the equipment so you can install it yourselves. Or you may require a more extensive office layout upgrade which will require an installation company.
Have You Considered Using An Office Layout Designer?
Have you thought about hiring a designer who can worry about these steps for you and eliminate the extra work required?
This is definitely a consideration that needs to be made as not all businesses have the required time or staff to organise such a large process. It may be more ideal for those companies to go through a designer who can help with ideas and organise the layout for you.
At Topaz Furniture we actually provide a design service we call our “Design Hub“. Where you can be guided through this entire office layout process step by step with a team of professionals.
Things To Avoid
You’ve made it! You now know about all the different office layout options. So hopefully at this point you have worked out which one would be best suited to your business.
Before you run off and start your designing journey however, there are a few things that you should definitely avoid. This will make things go much smoother and help you end up spending less time and money.
1. Purchasing Expensive Furniture
Now don’t get me wrong, purchasing quality furniture is normally going to come with a steeper price tag. However this does not mean that you should purely make your purchasing decisions based on price. You need to really think about your space and your business as a whole when considering your options. Because you might find that the less expensive furniture is a perfect fit for your needs.
2. Prioritising Price over Quality
This may seem counterintuitive based on the last point but just because something is cheaper now; Does not mean it will be cheaper in the long run. If you fail to find good quality furniture for your office when your doing the layout; you might feel it biting you in the butt later down the track when you need to replace or upgrade. Trust me, fork out a little extra for your budget when getting the furniture. You’ll thank me in the long run.
3. Buying Without a Plan
Hopefully after reading this far you understand how important it is to consider your business and plan before you buy. Purchasing furniture without an initial plan can be a recipe for disaster. Especially if you haven’t properly worked out what will fit and suit your existing space. Going through all steps of the buying process mentioned before is essential .
4. Getting Caught Up In Design Trends
Make sure you think long term with the overall feel of the office. Otherwise you might put yourself in a situation where your space is looking outdated before it should. Design trends can be good for a little while and may even boost moral and client interest. But most of the time your going to find your space needing to be updated sooner than you would like. Not taking into account the future and the growth of your business is a big No No. So try your best to avoid these Fads and trends.
5. Be Careful When Ordering From Two Different Suppliers
You might find yourself in a situation where you want two specific types of chairs or desks. But you cant purchase them both from the same supplier. Colours may have the same name with two different suppliers. However when put side by side could actually be a colour mismatch. It also can cause you more hassle with costs and the overall style and design of your office. So if you can, stick with one supplier to keep things easy.
6. Not Testing Out The Furniture
Sometimes this can be hard depending on who your supplier is but if possible you should definitely try. Go and see the furniture in person before committing to the purchase. This is important because the look may be different online. And you really don’t know how it will feel until you try it so you should consider this. Your supplier might have a show room you can visit in order to do this; but discuss with them and if your making a large purchase, they should be accommodating.
7. Poor Lighting
Lighting is essential, do not overlook this step as it can completely ruin the mood of your office. I covered more on lighting earlier but wanted to reemphasise its importance because it can be overlooked.
8. Choosing looks over comfort
An office might look great. But if the staff are placed in unergonomic working conditions then they are not going to be productive. Clients in uncomfortable waiting areas can also become more irritable. These are both things that you don’t want.
9. Not considering how clients will move around the space
This will mainly concern you if you run a business where clients will be coming in and out of the space. If you fit into this category then it is crucial that you take this into account. It is just as important for your customers to be able to navigate your office as it is your employees. And areas that may be considered ideal for your employees may actually be too cumbersome for your clients. So finding a fine balance is key in this category.
You now have a really solid foundation of information to help guide your office layout process. All that’s left to do now is get started. So make some calls, get designing and enjoy the process!!
If you want to learn more about anything office related, be sure to check out our latest content on our website.
[September 2022 Update] Are you trying to decide on what your office could become and feeling overwhelmed? At Topaz, we love creating workplaces. Helping clients with interior design for furniture fitouts is what we’re all about.
Our design service will guide you through a seamless journey. Transforming your office layout into a workplace that will not only attract and retain people but will truly reflect your brand and culture.
WHO WE ARE.
Reimagine your office furniture fitout with interior design and space utilisation from Topaz Furniture’s design team – the Topaz Design Hub. With over 30 years of experience in supplying commercial furniture, Topaz Furniture offers a high level of strategic input. We tailor solutions to suit each project for specific needs and budgets.
Why choose Topaz Design Hub?
Our mission is to provide the best design service and furniture fitout solutions of the highest quality. We promote Australian made products to champion local businesses, providing fast lead times to meet project deadlines.
Exceptional customer service has been the foundation of our business since its establishment in 1990. We have also formed lasting relationships with leading brands such as Amazon, Holden, Bunnings Warehouse and Paccar – to name a few.
HOW WE WORK.
Topaz Design Hub offers showroom and on-site consults to get an insight into the vision for your workspace. We get an understanding of existing and new furniture fitout requirements and functionality of the space. With our expert knowledge of colours and style trends, we start the design process.
We design a concept floorplan, including mood boards tailored to your office spaces. Our design service includes a furniture selection schedule, detailed costs, delivery and installation timeline, plus loads of styling advice. Best of all, the service fee is refundable on the invoice of the final order.
CASE STUDY: KORBER
Client: Körber Supply Chain Software Staff Size: 35 Location: Chelsea Heights, VIC
Körber approached us to supply their new office furniture fitout and utilise our interior design service. This project is a testament to our design team’s furniture design planning and furniture & finishes selection that reflects the Körber brand and culture. The interior design and office furniture brief from Körber was to create a workplace that is a stylish statement and reflective of the stunning architectural building in Chelsea Heights. Addressing a connection between the internal and external was integral to the design concept and the experience for their staff.
Bespoke joinery enhances the existing internal architectural detailing. The open office workstations with high bench areas create a collaborative experience for staff. Warm textural tones and organic materials complement the industrial style interior and a range of outdoor furniture complete the external balcony space. This hybrid experience is a clever hot-desk concept juxtaposed with beautifully designed lounges.
BOOK TODAY.
Discuss your workplace project with a dedicated design consultant and enjoy personalised service and the Topaz Design Hub experience.
Activity-based working has become a popular solution to the problems that come with open office layouts. By giving employees a variety of spaces to work in, companies can increase collaboration and productivity. Activity-based working also allows for maximum use of office space. It also improves employee focus and enhances employee performance.
Today’s offices are rapidly changing. Companies have knocked down physical walls and removed cubicles in favour of open office layouts. However, open offices come with their own sets of problems. Teams are easily distracted by noise.
So, what is activity-based working?
Activity-based working is a work methodology that focuses on the use of space and office furniture to create different types of work areas. In an activity-based work office, employees are not limited to one specific area or desk. Instead, they are able to move around the office as needed in order to complete their tasks.
If you have friends over, you entertain them in the living room. It’s the same with the activity-based working setup. It recognizes that each employee has different roles to play and they need diversity in work settings to do their tasks efficiently.
They could start their day in a private space to finish a presentation and then move to a meeting pod or a conference room to share it with their colleagues. This flexibility provides employees with more autonomy, improves their productivity and allows them to feel more stimulated in the workplace.
How can you design an office layout that works best for your company?
There are a few things to keep in mind when designing an activity-based work office. First, you’ll need to create different types of work areas that cater to the various tasks your employees will be performing. This might include private spaces for individual work, collaborative spaces for team projects, and social spaces for networking.
You’ll also need to consider the layout of your office. In order to encourage movement and collaboration, you’ll want to create an open floor plan with plenty of communal spaces. You should also make sure that there are enough private spaces for employees who need to focus or take a break from the noise and distractions of an open office.
Activity-based working is quickly becoming the new norm in the workplace. By creating a flexible office layout that caters to the needs of your employees, you can improve collaboration and productivity among your team. Not only will this increase efficiency in your office, but it will also make your employees happier and more productive.
Major Benefits of Activity Based Working
Maximum Use of Office Space
Whether it’s a small organisation pressured to design a cost-efficient space or a large company occupying several floors, an activity based work environment allows them to achieve maximum use out of every space in their office, especially as headcount increases.
With an activity based working strategy, companies can have their employees share desks and the alternative spaces in the office. From soft seating areas to long tables and corner high tops, employees have a vast array of options for heads-down, productive work.
Better Employee Performance
According to the Harvard Business Review, employees with greater flexibility and collaboration are generally more productive and happier with their jobs. Collaboration tends to increase in an activity based workplace due to the fluid nature of unassigned desks and shared seating. Employees from different departments become exposed to one another often, opening up opportunities for knowledge sharing that’s hard to come by in a fixed setup. Shared desking also allows employees to develop friendships with people they don’t normally interact with.
Enhanced Employee Focus
Open plan offices offer many benefits to the modern workforce but sometimes, employees may find background noise distracting. Activity based workplaces typically have1 ‘focus rooms’ that allow employees to escape from the hustle and bustle of open plan offices to concentrate on time-sensitive tasks.
What are the disadvantages of an activity-based working environment
While activity-based working is often seen as the ideal work methodology, it also has a few disadvantages. First, it can be difficult to focus in an open office environment with constant noise and distractions. Employees may also find it difficult to concentrate when they are constantly moving around the office.
Second, not all employees are comfortable working in a flexible environment. Some employees may prefer to have a dedicated desk and workspace where they can focus on their tasks uninterrupted.
Finally, activity-based working can be expensive to implement. You’ll need to invest in different types of furniture and office spaces to accommodate a variety of work styles. Additionally, you’ll need to provide training for your employees on how to use the new office layout.
Despite these disadvantages, activity-based working is still a popular choice for many companies because of the numerous benefits it offers. With the right planning and execution, you can create an activity-based office that’s perfect for your employees and your business.
Activity-based working is a popular choice among employers because of the benefits it offers. However, there are also disadvantages to having an open office space that requires employees to be constantly moving around and collaborating with their colleagues. We hope this article has helped you understand more about activity-based working and how it may or may not work for your business!
We all know the benefits of standing in the workplace, but are you taking advantage of them? The use of standing desks in the workspace is becoming more popular, and there has been an ongoing debate on whether they really help promote a healthier lifestyle among office workers.
Although many studies have been conducted, there is still no definitive evidence that standing is more beneficial to health than sitting. However, many studies point out that sitting for long hours can be detrimental to health and that it can be linked to obesity, heart disease, and a shorter life. Studies conducted on standing point out the benefits it has on health, productivity and posture.
In addition, standing can act as a good subtle workout because it engages your core muscles and glutes. Adding a few movements, such as twisting and stretching, can help burn more calories and increase your endurance and power.
Lower blood sugar and cholesterol levels
Several studies suggest that standing helps in lowering blood sugar and cholesterol levels, which can lead to a healthier heart.
An article from the Harvard Medical School also recommended standing more at the office, including a suggestion to have “standing meetings”. While this idea has yet to gain traction, it’s an interesting idea, not least for the possibility that it could make meetings much more concise, shorter and even more productive.
Better blood circulation and increased productivity
Standing helps improve blood circulation that can lead to overall better body function.
Better blood circulation means more oxygen is being delivered to the brain, increasing brain function. This allows you to stay sharper and more focused on your tasks. The subtle workout you get from standing also increases your energy, helping you concentrate better on your tasks.
Better posture
Multiple studies suggest that standing can help alleviate back pain, which is one of the greatest complaints of office workers. Standing can help restore the “S” shape of your spine and prevents you from craning your neck.
Standing may not ultimately be the answer to breaking a sedentary, sit-all-day-at-work lifestyle, but it somewhat helps promote a more active lifestyle. Taking regular breaks from sitting at your desk and just standing and stretching can do wonders for your body.
How can I increase my standing time at work?
There are many ways that you can increase your standing time at work. One way is to set a timer to remind you to stand every 20 or 30 minutes. If you have a standing desk, use it as often as possible. When you’re not at your desk, stand up and move around as often as you can. Take the stairs instead of the elevator and walk to co-workers’ desks instead of sending an email. Every little bit helps!
Should I use a standing desk while working?
Working at a standing desk can allow you to take advantage of the benefits of sitting and standing throughout your workday. And it definitely needs to be considered when organising a new or existing office layout. It enables you to be more relaxed and focused while sitting as well as reaping the benefits mentioned earlier if you raise the desk. It is a great combination that especially helps workers who are typically under tight time constraints and don’t have as much time to move around throughout the day. This way you can waste stay healthy throughout the day even when you have large amounts of work to get through. Another great reason to implement standing desks in an office space if you’re an employer is that they are much more sought after by employees. A study that took place in 2015 actually found that workers felt more alert and energetic while using standing desks at work. This is definitely a large driving factor for employees and can help businesses retain staff members as well as incentivize new people as well.
In conclusion, there are many benefits to standing at work. Standing helps improve blood circulation, burn more calories, and can help alleviate back pain. You can increase your standing time at work by setting a timer to remind you to stand every 20 or 30 minutes, using a standing desk as often as possible, and walking around when you’re not at your desk. You should use a standing desk while working because it enables you to be more relaxed and focused while sitting as well as reaping the benefits of standing. Using a standing desk is especially helpful for workers who are typically under tight time constraints and don’t have as much time to move around throughout the day.
Check Out Topaz
Topaz Furniture offers the most reliable sit-stand desks available on the market. From manual to electric standing desks, we make sure that we have something that will fit every business or establishment’s requirement. Try our new Saturn range, where quality is not compromised for price – featuring a 10 Year Warranty!
Call us on 1300 668 566 and order your own sit-stand desk. For more information, fill out our enquiry form here.
[Updated October 2022] It’s no secret that a well-decorated office can help you feel more at ease and be more productive while working. In fact, many people take great care in selecting the right furniture and accessories to make their office look as good as possible. But what are some specific tips for decorating your office? Read on to find out the best office décor ideas.
Seating
Every area of your workplace requires seating of some kind. From comfortable couches in your reception through to ergonomic furniture choices for your employees. It is important that you have considered the comfort, health and well being of all users when selecting office décor ideas.
The appearance of your workspace conveys an immediate impression to all who enter, so you want to make it one that reflects the image you desire. Attractive, high-quality office seats and sofas help you build the surroundings to accomplish that. Visitors to your business are greeted properly in reception with our soft seating and gorgeous visitor chairs. Our meeting chairs share the same top-notch quality and construction. Whether you’re gathering for a quick discussion or an all-day conference, you’ll know everyone is enjoying the space.
Workstations
Accommodating workplaces that are constantly evolving can be difficult but it is made easy with our multifunctional workstations. Our range of workstation desks have ample space for laptops, desktops and other work materials. They are available in both standard or custom sizing to ensure the workstation fits best in your workspace. Looking for the perfect option for your open office? Consider our back-to-back desks, complete with acoustic desk divider screens that still allow for an open, spacious feel for your employees. Our accompanying screens and modesty panels are also available in a multitude of sizes and modern colours, all built to your desired style. Our back-to-back workstations are available in two, four, and six-person configurations for the ultimate in flexibility.
Desks
When it comes to creating an attractive and highly functional working environment, the office desks you choose are integral to the overall design and flow of your space. The right desks have the ability to maximise productivity by connecting your employees and placing their health and wellbeing in front of mind. Through creating a versatile, modern workspace, you are giving your company the best opportunity to grow.
Topaz Furniture offers an outstanding range of office desks. Providing businesses with customised furniture that truly reflects the ethos of your brand.
Reception desks —These are ideal for making the right first impression on everyone who visits your office.
Executive desks — Whatever your taste, we can provide you with a top-quality desk that brings an extra touch of luxury to your working life.
Corner desks — These innovative designs enable you to make the most of the available space in your office, creating a highly attractive layout.
Sit-stand desks — The perfect solution for those who have to spend long hours at their desk, a sit-stand desk allows you to change your posture whenever you need to. You can adjust the height of the desk, allowing you to switch between sitting and standing. This has significant health benefits and helps to prevent work-related injuries.
Tables
A traditional or modern coffee table can completely transform your workplace thanks to its unique combination of style and functionality. Our huge range comprises a variety of different styles, from square and rectangular through to oval and round coffee tables, ensuring that you’re able to find the perfect match for your space and the theme of your reception. Here are some of our recent arrivals that are currently on trend:
The Mim Coffee Table is a sleek contemporary round coffee table that is versatile to work in a range of areas. The soft edges add class while the round top and base design of the table is modernistic and stylish.
The Mim Side Table is a timeless contemporary piece that will elevate any space with its Modern design and Sculptural form. The sleek base with soft edges supports the circular top bringing a stylish touch to any interior its put in.
Office storage
Obviously, no one wants to work in a cluttered office. Seeing piles of unorganised papers and unused equipment can actually have a negative impact on employee morale and productivity. Topaz Furniture offers a variety of office storage solutions that are built to last and are of the highest quality. Our office storage cabinets are available in both steel and melamine, and our office storage furniture is built to last. We also offer a variety of mobile storage solutions, which are perfect for storing large items or for moving between offices. Our buffet credenzas are a great way to store office supplies. Additionally, lockers can be used to store personal belongings or important documents.
Office décor accessories
Office accessories can really help to personalize your office and make it feel like home. Here are a few of our favourites:
Feature Walls: A range of bespoke feature and plant walls to easily install in the office, enhancing the space to be visually pleasing for your staff and clients. Custom-made to suit your style of the office, our feature walls can be made to almost any size or colour. We also offer a range of artificial plants on offer to accommodate the plant feature units.
Acoustic Solutions: Our acoustic solutions range includes a wide variety of felt boards, e-panel screens, acoustic working pods and phone booths to control noise in the modern day office. The Hush range has excellent sound absorbing properties and can act as a brilliant cost effective feature wall.
Final thoughts: Office décor ideas
Sourcing high quality, reliable office storage furniture is our expertise. We form long-standing relationships with suppliers and monitor the build quality and durability of their products. Our dedication to customer service and our extensive furniture knowledge means we can stand behind all our products. We are confident they will last the test of time. Contact us today!
